Vocabulary Words Every Filing Clerk Should Know
Vocabulary Words Every Filing Clerk Should Know | English A1 Level (Beginner / Elementary)
20 Word
File
Definition: A collection of documents or data stored together.
- I need to organize my files on the computer.
- He saved the file in a new folder.
- Please check the file for the latest updates.
Clerk
Definition: A person who works in an office or store, handling various tasks.
- The clerk helped her find the right book.
- He works as a sales clerk at the shop.
- The clerk processed the customer's order quickly.
Document
Definition: A written or printed paper that provides information.
- Please sign the document.
- I need to read this document carefully.
- They stored the document in a safe place.
Paper
Definition: A material used for writing or printing; a document.
- I need paper to write my notes.
- The teacher handed out paper for the test.
- She drew a picture on a piece of paper.
Sign
Definition: A symbol or notice that provides information or directions.
- The sign shows where to find the restrooms.
- Please read the sign before entering.
- They put up a sign for the event.
Stamp
Definition: A small piece of paper with a design, used to pay for mail; also to press down firmly.
- She collected stamps from around the world.
- He used a stamp to mail the letter.
- The stamp showed a picture of a famous landmark.
Name
Definition: A word by which a person or thing is known.
- What is your name?
- Her name is Sarah.
- He wrote his name on the paper.
Date
Definition: A specific day of the month or year.
- What date is your birthday?
- We have a meeting scheduled for that date.
- She wrote the date down in her planner.
Office
Definition: A place where people work, often in an administrative capacity.
- She works in an office downtown.
- They have a meeting in the office tomorrow.
- His office is very organized and tidy.
Record
Definition: To capture or store information; a written account of something.
- I will record the lecture for later.
- They set a new record in the race.
- She likes to record her thoughts in a journal.
Copy
Definition: To make an identical version of something.
- Please copy the homework in your notebook.
- She made a copy of the report.
- He asked to copy the picture for practice.
List
Definition: A series of items written down.
- I made a grocery list before shopping.
- Can you add your name to the list?
- He read the list of names aloud.
Folder
Definition: A container used for holding loose papers, often with a clasp or prongs.
- She kept her documents organized in a folder.
- The teacher handed out a folder with all the assignments.
- He labeled the folder with his name and subject.
Box
Definition: A container typically made of cardboard or wood used for storage.
- She put her toys in a box to keep them organized.
- He received a box of books for his birthday.
- Understanding box dimensions is important for packing.
Definition: Letters and packages sent through the postal system.
- I received a letter in the mail today.
- She loves to send postcards through the mail.
- Mail can take several days to arrive.
Send
Definition: To cause something to go from one place to another.
- Please send me the information by email.
- I will send you a text when I arrive.
- She plans to send a letter to her friend.
Receive
Definition: To get or accept something that is given.
- He was excited to receive a birthday gift.
- She will receive a letter in the mail tomorrow.
- Understanding how to receive messages is important in communication.
Check
Definition: To look at something to verify its accuracy; a written order for payment.
- Please check your answers before submitting.
- He wrote a check to pay for the groceries.
- She will check the schedule for the meeting.
Definition: To produce a hard copy of a document.
- Please print the report for me.
- I want to print my photos.
- He will print the flyer for the event.
Sort
Definition: To arrange things in a specific order.
- Please sort these papers by date.
- They will sort the clothes into different boxes.
- She likes to sort her toys after playing.
Vocabulary Words Every Filing Clerk Should Know | English A2 Level (Pre-Intermediate)
7 Word
Form
Definition: The shape or structure of something; also can mean to create.
- The teacher asked us to fill out a form.
- He likes to form new ideas during discussions.
- Understanding the different forms of art can enhance appreciation.
Address
Definition: The location where someone lives or works.
- What is your address for the invitation?
- Please write your address on the form.
- He moved to a new address last month.
Request
Definition: To ask for something formally or politely.
- He made a request for extra time on the assignment.
- She sent a request to join the club.
- Understanding how to make a request can improve communication.
Note
Definition: A short written message or a record of something.
- He wrote a note to remind himself.
- She left a note on the table for her mom.
- I took a note during the lecture.
Search
Definition: To look for something.
- I will search for my missing book.
- They search for information online.
- He likes to search for new recipes.
Scan
Definition: To examine something carefully or to read quickly for specific information.
- She will scan the document for any errors.
- He used a scanner to scan the pictures into his computer.
- Understanding how to scan is useful for studying.
Organize
Definition: To arrange or put things in order.
- I will organize my desk tomorrow.
- She likes to organize events for her friends.
- They need to organize their notes before the exam.
Vocabulary Words Every Filing Clerk Should Know | English B1 Level (Intermediate)
18 Word
Filing
Definition: The process of organizing and storing documents or information.
- She spent the afternoon filing important papers.
- He is responsible for filing all the reports.
- Understanding filing systems is essential for organization.
Archive
Definition: A collection of historical documents or records.
- We store old papers in the archive.
- The library has an archive of local history.
- You can find many interesting facts in the archive.
Index
Definition: A list or measure that shows the value or level of something; a sign or indicator.
- The index of the book helped her find information quickly.
- The stock market index shows how the market is performing.
- He used an index to locate specific topics in the report.
Retrieve
Definition: To get something back or recover it.
- He went to retrieve his lost backpack.
- You can retrieve your files from the cloud.
- Dogs are trained to retrieve objects like toys.
Database
Definition: A structured set of data stored in a computer.
- The library has a database of all its books.
- He learned how to create a database for information.
- The database helps organize large amounts of data.
Correspondence
Definition: Written communication, often between people or organizations.
- She kept a correspondence with her pen pal in another country.
- The company values correspondence with its customers.
- Understanding correspondence is important in business communication.
Label
Definition: a tag or sticker that provides information
- The label on the bottle shows the ingredients.
- He read the label to check for allergens.
- She put a label on each box for organization.
Application
Definition: A formal request for something; a software program used on devices.
- I submitted my application for the scholarship.
- She downloaded a new application on her phone.
- The application is easy to use and helpful.
Procedure
Definition: a series of steps to accomplish a task
- Follow the procedure to complete the assignment.
- The procedure for the experiment was explained.
- He learned the procedure for making cookies.
System
Definition: A set of connected things or parts that work together.
- Our school has a new system for tracking grades.
- The solar system has many planets.
- A good study system helps improve learning.
Update
Definition: To make something current or add new information.
- She will update her profile with recent photos.
- He received an update on the project status.
- They plan to update the software soon.
Maintain
Definition: To keep something in good condition or continue a process.
- He works hard to maintain his grades.
- She needs to maintain her bike for safety.
- They maintain the park to keep it clean.
Approval
Definition: The belief that someone or something is good or acceptable; permission.
- I need my parent's approval to go to the party.
- Her project received approval from the teacher.
- The approval process can take a long time.
Inventory
Definition: A list of items in stock or available.
- The store keeps an inventory of all products.
- We need to check the inventory before ordering more.
- His job is to manage the inventory of supplies.
Schedule
Definition: A plan that shows when tasks or events will happen.
- I have a busy schedule this week.
- She made a schedule for her study time.
- They checked the schedule for movie times.
Tracking
Definition: Following or monitoring the progress or location of something.
- The app allows users to tracking their fitness goals.
- Tracking your spending can help manage your budget.
- They are tracking the delivery of the package.
Research
Definition: A careful study to learn more about something.
- We need to do research for our project.
- Her research on animals was fascinating.
- He enjoys research in science.
Confidentiality
Definition: The state of keeping information secret or private.
- The company values the confidentiality of its clients.
- She signed an agreement to ensure confidentiality.
- Maintaining confidentiality is important in counseling.
Vocabulary Words Every Filing Clerk Should Know | English B2 Level (Upper Intermediate)
9 Word
Classification
Definition: The process of arranging or organizing things into groups based on shared characteristics.
- Scientists use classification to categorize living organisms.
- In school, we studied the classification of animals.
- Understanding classification helps in organizing information.
Compliance
Definition: Following rules or standards.
- The company is in compliance with safety regulations.
- They ensured compliance with the new laws.
- She checked for compliance with the guidelines.
Regulation
Definition: A rule or directive made and maintained by an authority.
- The regulation ensures safety.
- They followed the regulation carefully.
- New regulation was introduced for better practices.
Spreadsheet
Definition: A digital tool used for organizing and analyzing data in rows and columns.
- She used a spreadsheet to track her expenses.
- The teacher showed how to create a spreadsheet for grades.
- He loves using spreadsheets for budgeting.
Memorandum
Definition: A written message, especially in a business context, used for communication.
- They issued a memorandum to inform employees of changes.
- The memorandum included important deadlines.
- He wrote a memorandum to document the meeting minutes.
Protocol
Definition: A set of rules or procedures to be followed in certain situations.
- The protocol for the experiment was carefully followed.
- They established a protocol for handling emergencies.
- Understanding the protocol is important for safety.
Transaction
Definition: an instance of buying or selling something
- The transaction was completed online.
- He received a receipt for the transaction.
- They tracked the transaction in their records.
Storage
Definition: The action or method of keeping something for future use.
- The storage of data is crucial for businesses.
- She organized the storage area in the garage.
- Understanding storage solutions helps optimize space.
Analysis
Definition: The detailed examination of something to understand it better.
- He did an analysis of the data for his project.
- Her analysis showed interesting results.
- They worked together on the analysis of the report.
Vocabulary Words Every Filing Clerk Should Know | English C1 Level (Advanced)
13 Word
Documentation
Definition: The act of providing written evidence or records; materials that provide information.
- Proper documentation is important for legal processes.
- She prepared the documentation for the project.
- The documentation helped clarify the procedures.
Organization
Definition: A group of people working together for a purpose.
- The organization helps people in need.
- She volunteers for a charity organization.
- The organization focuses on education and health.
Retrieval
Definition: The act of getting something back or recovering it.
- The retrieval of the data took longer than expected.
- She practiced retrieval techniques for her studies.
- Effective retrieval strategies improve memory.
Archiving
Definition: the process of storing and preserving documents
- Archiving old records is important for history.
- She is responsible for archiving the files.
- We learned about archiving in our computer class.
Categorization
Definition: The process of grouping items or ideas based on shared characteristics.
- Categorization helps organize information for better understanding.
- She used categorization to sort her books by genre.
- Understanding categorization is important in research.
Annotation
Definition: A note added to a text to explain or comment on something; a form of explanation.
- She made an annotation on the text to clarify her thoughts.
- The teacher encourages annotation to enhance understanding.
- His annotation helped his classmates during the discussion.
Submission
Definition: The act of presenting something for consideration or judgment; can also refer to yielding to authority.
- Her submission to the contest won first place.
- He felt a sense of submission to the rules of the game.
- The submission deadline is next week.
Verification
Definition: The process of confirming that something is true or accurate.
- The verification of the report took several days.
- He needed verification of his identity to access the account.
- They conducted a verification of the data collected.
Indexing
Definition: The process of creating an index for a book or database; organizing information for easy retrieval.
- Indexing the data made it easier to find later.
- She learned about indexing in her library class.
- Proper indexing is crucial for effective research.
Affidavit
Definition: a written statement made under oath
- He signed an affidavit to confirm his identity.
- The lawyer submitted an affidavit to the court.
- An affidavit is often used as evidence in legal matters.
Transcription
Definition: The process of converting spoken or written content into written text.
- Transcription of the interview took several hours.
- She is working on the transcription of the lecture.
- The transcription of the meeting will be shared later.
Docket
Definition: A list of items, such as cases or tasks, to be discussed or acted upon.
- The docket included several important cases for review.
- The judge reviewed the docket before the session started.
- Checking the docket helps keep track of pending matters.
Litigation
Definition: The process of taking legal action; a lawsuit.
- Litigation can be expensive and time-consuming.
- They decided to avoid litigation and settle.
- She studied litigation in law school.
Vocabulary Words Every Filing Clerk Should Know | English C2 Level (Proficiency / Mastery)
23 Word
Subpoena
Definition: A legal document that orders someone to appear in court or produce evidence.
- She received a subpoena to testify as a witness.
- The lawyer issued a subpoena for the missing documents.
- He was nervous about the subpoena he received in the mail.
Deposition
Definition: a formal statement made under oath; the act of removing someone from office
- The lawyer took her deposition on the events of that day.
- His deposition was crucial to the case.
- They scheduled a deposition for next week.
Jurisdiction
Definition: The official power to make legal decisions and judgments; the area of authority.
- The court has jurisdiction over criminal cases.
- Understanding jurisdiction is important in law.
- They debated the jurisdiction of the local court.
Notarization
Definition: The official process of certifying a document's authenticity by a notary public.
- The notarization of the contract was necessary for it to be valid.
- She arranged for the notarization of her will.
- Understanding notarization is important for legal documents.
Adjudication
Definition: the process of making a formal judgment
- The adjudication of the case took several months.
- We learned about adjudication in law class.
- Adjudication helps resolve disputes fairly.
Amendment
Definition: A change or addition to a legal document or law.
- The amendment to the law was passed last year.
- She proposed an amendment to improve the policy.
- Understanding amendments is important in understanding legislation.
Exhibit
Definition: A display or presentation of items, often in a museum.
- The museum will exhibit ancient artifacts.
- We visited the art exhibit downtown.
- She created an exhibit for her science project.
Plaintiff
Definition: A person who brings a case against another in a court of law.
- The plaintiff argued that the contract was broken.
- In the trial, the plaintiff presented evidence to support her claim.
- The plaintiff is seeking damages for the accident.
Defendant
Definition: A person accused of a crime in a court of law.
- The defendant pleaded not guilty to the charges.
- The lawyer defended the defendant during the trial.
- He was nervous as the defendant in the case.
Summons
Definition: a legal document ordering someone to attend court
- She received a summons for jury duty.
- The lawyer presented the summons to the defendant.
- He was surprised by the summons in the mail.
Motion
Definition: The act of moving or changing position.
- The motion of the car was smooth on the road.
- He studied the motion of planets in science.
- Her hand made a motion to wave goodbye.
Precedent
Definition: An action or decision that serves as an example for future situations.
- The court's ruling set a legal precedent.
- They referred to a precedent in their argument.
- Understanding precedent is crucial in law and governance.
Discovery
Definition: The act of finding or learning something new.
- The scientist made a great discovery.
- Her discovery changed the way we think about health.
- They celebrated the discovery of a new species.
Jurisprudence
Definition: The theory or philosophy of law and legal systems.
- Jurisprudence examines the principles behind laws.
- He studied jurisprudence to understand legal reasoning.
- Understanding jurisprudence is essential for aspiring lawyers.
Arbitration
Definition: A process where a neutral third party helps resolve disputes between two sides.
- Arbitration is often used to settle business disagreements.
- They agreed to arbitration to avoid going to court.
- Understanding arbitration can help in conflict resolution.
Mediation
Definition: A process where a neutral third party helps resolve a dispute between two sides.
- Mediation can help settle conflicts without going to court.
- She acted as a mediator during the discussion.
- Understanding mediation techniques can help in negotiations.
Resolution
Definition: A firm decision to do or not do something; also refers to solving a problem.
- She made a resolution to exercise more this year.
- The resolution of the conflict took time.
- He found a resolution to his problem after thinking.
Evidentiary
Definition: Relating to evidence or its use in legal contexts.
- The evidentiary rules guided the trial process.
- She studied evidentiary standards in law school.
- Understanding evidentiary concepts is crucial in court.
Clause
Definition: A group of words with a subject and verb.
- A clause can be independent or dependent.
- The sentence has a main clause and a subordinate clause.
- He identified the clause in the sentence.
Stipulation
Definition: A condition or requirement specified in an agreement.
- The contract had a stipulation about payment.
- He accepted the job with the stipulation of a raise.
- Understanding stipulations is important in negotiations.
Indemnity
Definition: Security or protection against a financial loss or damage.
- The policy offered indemnity against theft.
- They sought indemnity for damages caused by the storm.
- Indemnity clauses are common in contracts.
Tort
Definition: A wrongful act leading to legal liability; a civil wrong.
- A tort can result in a lawsuit.
- She filed a tort claim for damages.
- Understanding tort law is important for legal studies.
Statute
Definition: A written law passed by a legislative body.
- The new statute aims to protect the environment.
- She learned about the statute during her civics class.
- Understanding statutes is important for knowing our rights.
The word usage examples above have been gathered from various sources to reflect current and historical usage of the word . They do not represent the opinions of TranslateEN.com.
« Previous Word List: Vocabulary Words Every Infographics Designer Should Know
Next Word List: Vocabulary Words Every Records Clerk Should Know »