Vocabulary Words Every Medical Office Clerk Should Know

Doctor

Definition: A person who is trained to treat medical conditions.

• The doctor helps people stay healthy.
• I went to the doctor for a check-up.
• She wants to be a doctor when she grows up.

Doctor in a sentence

Nurse

Definition: A trained person who cares for the sick or injured.

• The nurse helped me when I was feeling unwell.
• Nurses play an important role in hospitals.
• She is a kind nurse who works with children.

Nurse in a sentence

Patient

Definition: Able to wait without getting angry.

• She is very patient with her students.
• It's important to be patient when learning.
• He waited patiently for his turn.

Patient in a sentence

Clinic

Definition: A place where people receive medical treatment.

• He visited the clinic for a check-up.
• The clinic offers free vaccinations.
• The clinic is open every Saturday.

Clinic in a sentence

Health

Definition: The state of being free from illness or injury.

• Eating fruits and vegetables is good for your health.
• Regular exercise helps improve your health.
• We should take care of our mental health as well.

Health in a sentence

Medicine

Definition: A substance used to treat illness or injury.

• I took medicine to help with my cold.
• The doctor prescribed some medicine for her.
• It's important to take medicine as directed.

Medicine in a sentence

Appointment

Definition: A scheduled meeting or arrangement.

• I have a doctor's appointment this afternoon.
• She made an appointment to see the dentist.
• His appointment was confirmed by email.

Appointment in a sentence

Chart

Definition: A visual representation of data or information.

• We used a chart to show our progress.
• The chart displays the results of the survey.
• Can you read this chart for me?

Chart in a sentence

Office

Definition: A place where people work, often in an administrative capacity.

• She works in an office downtown.
• They have a meeting in the office tomorrow.
• His office is very organized and tidy.

Office in a sentence

File

Definition: A collection of documents or data stored together.

• I need to organize my files on the computer.
• He saved the file in a new folder.
• Please check the file for the latest updates.

File in a sentence

Wait

Definition: To stay in one place until something happens.

• Please wait for me after school.
• I will wait for my turn.
• He had to wait in line for tickets.

Wait in a sentence

Call

Definition: To use a name or term to refer to someone or something; to contact.

• She will call her friend after school.
• He answered the call on his phone.
• They decided to call the meeting for next week.

Call in a sentence

Help

Definition: To assist someone with something.

• Can you help me with my homework?
• She helped her mother in the kitchen.
• He always helps his friends.

Help in a sentence

Care

Definition: To look after someone or something; to be concerned about.

• I care about my family and friends.
• Please take care of your pets.
• The doctor will care for the patients.

Care in a sentence

Pain

Definition: An unpleasant feeling often caused by injury or illness.

• He felt pain in his leg after the fall.
• She took medicine to relieve the pain.
• The pain in her stomach made her uncomfortable.

Pain in a sentence

Test

Definition: A method of assessing knowledge or skills; an examination.

• She studied hard for the math test next week.
• He passed the driving test on his first try.
• The teacher gave a pop quiz as a test of understanding.

Test in a sentence

Visit

Definition: To go to see someone or a place.

• We will visit our grandparents this weekend.
• She wants to visit the museum during the school trip.
• I plan to visit my friend after school.

Visit in a sentence

Record

Definition: To capture or store information; a written account of something.

• I will record the lecture for later.
• They set a new record in the race.
• She likes to record her thoughts in a journal.

Record in a sentence

Team

Definition: A group of individuals working together towards a common goal.

• The soccer team practiced every day after school.
• They formed a team for the science project.
• Teamwork is essential for success.

Team in a sentence

Treatment

Definition: The way of dealing with a patient or condition; care given to someone.

• He received treatment for his illness.
• The treatment helped her recover quickly.
• They discussed treatment options with the doctor.

Treatment in a sentence

Insurance

Definition: A contract that provides protection against financial loss.

• Car insurance helps pay for damages in an accident.
• I have health insurance to cover doctor visits.
• You should get insurance for valuable items.

Insurance in a sentence

Schedule

Definition: A plan that shows when tasks or events will happen.

• I have a busy schedule this week.
• She made a schedule for her study time.
• They checked the schedule for movie times.

Schedule in a sentence

Form

Definition: The shape or structure of something; also can mean to create.

• The teacher asked us to fill out a form.
• He likes to form new ideas during discussions.
• Understanding the different forms of art can enhance appreciation.

Form in a sentence

Check-up

Definition: A medical examination to assess health.

• He scheduled a check-up with his doctor.
• Regular check-ups are important for staying healthy.
• She always goes for a check-up once a year.

Referral

Definition: the act of directing someone to a different person or place

• She received a referral to a specialist for her condition.
• The doctor made a referral for further testing.
• He appreciated the referral to the best dentist in town.

Referral in a sentence

Symptom

Definition: A sign that something is wrong with the body; a feature of an illness.

• A cough is a common symptom of a cold.
• He reported his symptoms to the doctor.
• She had a headache as a symptom of stress.

Symptom in a sentence

Procedure

Definition: a series of steps to accomplish a task

• Follow the procedure to complete the assignment.
• The procedure for the experiment was explained.
• He learned the procedure for making cookies.

Procedure in a sentence

Billing

Definition: the process of sending bills for payments

• They handle the billing for the company.
• She checked her billing statement for errors.
• Billing can be done online for convenience.

Billing in a sentence

Emergency

Definition: A serious situation requiring immediate action.

• Call 911 in case of an emergency.
• They practiced emergency drills at school.
• He handled the emergency with calmness.

Emergency in a sentence

Staff

Definition: a group of people employed to work for an organization

• The staff at the school are very helpful.
• She joined the staff as a teacher this year.
• The staff meeting is scheduled for Friday.

Staff in a sentence

Medical

Definition: Related to the treatment of illness or injury.

• She went to the medical clinic for a check-up.
• Medical professionals help people stay healthy.
• The medical field is constantly advancing.

Medical in a sentence

Prescription

Definition: A written order for medication or treatment from a doctor.

• She received a prescription for her allergy medication.
• He took the prescription to the pharmacy.
• The doctor gave her a prescription after the exam.

Prescription in a sentence

Diagnosis

Definition: The identification of a disease or problem based on symptoms.

• The doctor made a diagnosis after the exam.
• She received a diagnosis of a mild illness.
• He explained the diagnosis to the patient.

Diagnosis in a sentence

Consent

Definition: Permission for something to happen or agreement to do something.

• You need to get parental consent for the field trip.
• He gave his consent to share the information.
• Understanding consent is important in many situations.

Consent in a sentence

Follow-up

Definition: an action that comes after an initial action; checking on something

• She scheduled a follow-up appointment with the doctor.
• The teacher did a follow-up on the students’ progress.
• A follow-up email can help clarify any questions.

Symptoms

Definition: physical or mental signs of an illness

• Common symptoms of the flu include fever and cough.
• He noted the symptoms and reported them to the doctor.
• She learned to recognize the symptoms of allergies.

Consultation

Definition: A meeting to discuss or seek advice on a topic.

• She had a consultation with a doctor.
• The consultation helped clarify their options.
• They scheduled a consultation for the project.

Consultation in a sentence

Medical Record

Definition: a document that contains a patient's health information

• The medical record includes test results and treatments.
• She accessed her medical record for reference.
• Keeping an accurate medical record is crucial for care.

Medical Record in a sentence

Laboratory

Definition: A controlled environment for scientific experiments and research.

• The students conducted experiments in the laboratory.
• The laboratory is equipped with advanced technology.
• She works in a chemistry laboratory.

Laboratory in a sentence

Examination

Definition: a detailed inspection or test

• The examination covered all the material we studied.
• She was nervous about her final examination.
• He passed the examination with flying colors.

Examination in a sentence

Pharmacy

Definition: A place where medicines and health-related products are sold.

• He went to the pharmacy to pick up his prescription.
• The pharmacy also offers advice on medications.
• Understanding pharmacy services is important for health.

Pharmacy in a sentence

Healthcare

Definition: The organized provision of medical care to individuals or communities.

• Access to quality healthcare is important for everyone.
• She works in healthcare to help patients.
• Healthcare systems vary from country to country.

Healthcare in a sentence

Confidentiality

Definition: The state of keeping information secret or private.

• The company values the confidentiality of its clients.
• She signed an agreement to ensure confidentiality.
• Maintaining confidentiality is important in counseling.

Confidentiality in a sentence

Documentation

Definition: The act of providing written evidence or records; materials that provide information.

• Proper documentation is important for legal processes.
• She prepared the documentation for the project.
• The documentation helped clarify the procedures.

Documentation in a sentence

Reimbursement

Definition: The act of paying back money spent.

• He received reimbursement for his work expenses.
• The reimbursement process can take a few days.
• Understanding reimbursement policies is important.

Reimbursement in a sentence

Eligibility

Definition: The quality of being qualified or suitable for something.

• Her eligibility for the scholarship was confirmed.
• They checked the eligibility criteria for the competition.
• Understanding eligibility helps in applying for programs.

Eligibility in a sentence

Compliance

Definition: Following rules or standards.

• The company is in compliance with safety regulations.
• They ensured compliance with the new laws.
• She checked for compliance with the guidelines.

Compliance in a sentence

Authorization

Definition: Official permission to do something.

• You need authorization to access the building.
• She received authorization to conduct the research.
• The school required authorization for the trip.

Authorization in a sentence

Intake

Definition: The amount of food or drink consumed.

• The doctor advised her to monitor her calorie intake.
• He adjusted his water intake during hot weather.
• A balanced intake of nutrients is important for health.

Intake in a sentence

Assessment

Definition: An evaluation or test to measure knowledge or skills.

• The teacher gave an assessment to check our progress.
• We will have a math assessment next week.
• Assessments help identify areas to improve.

Assessment in a sentence

Inventory

Definition: A list of items in stock or available.

• The store keeps an inventory of all products.
• We need to check the inventory before ordering more.
• His job is to manage the inventory of supplies.

Inventory in a sentence

Discharge

Definition: To release someone or something from a duty or obligation.

• The doctor decided to discharge him from the hospital.
• She received a discharge from her responsibilities.
• The discharge of water from the pipe was monitored.

Discharge in a sentence

Triage

Definition: The process of determining the priority of patients' treatments based on the severity of their condition.

• In an emergency, triage helps doctors manage patients.
• She learned about triage during her medical training.
• Effective triage can save lives in critical situations.

Triage in a sentence

Recordkeeping

Definition: The process of maintaining accurate and organized records.

• Good recordkeeping is essential for businesses.
• He is in charge of recordkeeping for the club.
• Effective recordkeeping helps track progress and decisions.

Workflow

Definition: The sequence of processes through which a piece of work passes from initiation to completion.

• Understanding workflow helps improve productivity.
• She designed a new workflow for the project team.
• Effective workflow management can streamline operations.

Workflow in a sentence

Patient-centered

Definition: An approach that focuses on the patient's needs, preferences, and values in healthcare.

• Patient-centered care improves communication between doctors and patients.
• She learned about patient-centered practices in her training.
• The hospital promotes a patient-centered philosophy.

Coordination

Definition: The organization of different elements to work together effectively.

• Good coordination is necessary for a successful event.
• They practiced for weeks to ensure coordination during the performance.
• Coordination among team members improves results.

Coordination in a sentence

Scheduling

Definition: The process of planning and organizing events, tasks, or activities.

• Scheduling classes helps students manage their time.
• He uses a planner for effective scheduling.
• Understanding scheduling improves organization skills.

Scheduling in a sentence

Telemedicine

Definition: providing medical care through technology, often remotely

• Telemedicine allows patients to consult doctors online.
• She used telemedicine for her check-up during lockdown.
• Telemedicine has made healthcare more accessible.

Prognosis

Definition: A forecast of the likely outcome of a situation.

• The doctor gave a positive prognosis for recovery.
• Her prognosis after the treatment was encouraging.
• He remained hopeful despite the difficult prognosis.

Prognosis in a sentence

Medical Terminology

Definition: The specialized language used in the medical field to describe conditions and procedures.

• Learning medical terminology is crucial for healthcare workers.
• He studied medical terminology in his courses.
• Medical terminology can be complex but important.

Admission

Definition: the act of entering; acceptance

• Admission to the museum is free on Sundays.
• I received my admission letter from the university.
• They granted admission to several students.

Admission in a sentence

Encounter

Definition: To meet or come across someone or something unexpectedly.

• During the hike, we had an encounter with a deer.
• She had a surprising encounter with her old friend.
• Understanding encounters can lead to new experiences.

Encounter in a sentence

Medical History

Definition: a record of a person's past health issues

• The doctor reviewed her medical history before the exam.
• Understanding medical history is important for diagnosis.
• He provided his medical history during the appointment.

Medical History in a sentence

Notification

Definition: A message that informs someone about an event or situation.

• I received a notification about the meeting.
• Please check your notification settings.
• The app sent me a notification for updates.

Notification in a sentence

Records

Definition: Documents or pieces of information that are kept for reference or evidence.

• The school keeps records of all student grades.
• She checked the records for attendance.
• Understanding records is important for organization.

Verification

Definition: The process of confirming that something is true or accurate.

• The verification of the report took several days.
• He needed verification of his identity to access the account.
• They conducted a verification of the data collected.

Verification in a sentence