Vocabulary Words Every Medical Records Clerk Should Know

Record

Definition: To capture or store information; a written account of something.

• I will record the lecture for later.
• They set a new record in the race.
• She likes to record her thoughts in a journal.

Record in a sentence

File

Definition: A collection of documents or data stored together.

• I need to organize my files on the computer.
• He saved the file in a new folder.
• Please check the file for the latest updates.

File in a sentence

Patient

Definition: Able to wait without getting angry.

• She is very patient with her students.
• It's important to be patient when learning.
• He waited patiently for his turn.

Patient in a sentence

Doctor

Definition: A person who is trained to treat medical conditions.

• The doctor helps people stay healthy.
• I went to the doctor for a check-up.
• She wants to be a doctor when she grows up.

Doctor in a sentence

Nurse

Definition: A trained person who cares for the sick or injured.

• The nurse helped me when I was feeling unwell.
• Nurses play an important role in hospitals.
• She is a kind nurse who works with children.

Nurse in a sentence

Health

Definition: The state of being free from illness or injury.

• Eating fruits and vegetables is good for your health.
• Regular exercise helps improve your health.
• We should take care of our mental health as well.

Health in a sentence

Chart

Definition: A visual representation of data or information.

• We used a chart to show our progress.
• The chart displays the results of the survey.
• Can you read this chart for me?

Chart in a sentence

Treatment

Definition: The way of dealing with a patient or condition; care given to someone.

• He received treatment for his illness.
• The treatment helped her recover quickly.
• They discussed treatment options with the doctor.

Treatment in a sentence

Visit

Definition: To go to see someone or a place.

• We will visit our grandparents this weekend.
• She wants to visit the museum during the school trip.
• I plan to visit my friend after school.

Visit in a sentence

Appointment

Definition: A scheduled meeting or arrangement.

• I have a doctor's appointment this afternoon.
• She made an appointment to see the dentist.
• His appointment was confirmed by email.

Appointment in a sentence

Information

Definition: Facts or details about a subject.

• I need more information about the project.
• The teacher provides information on how to study.
• You can find information online for your research.

Information in a sentence

Data

Definition: Information collected for analysis.

• The data shows an increase in sales.
• We need to analyze the data carefully.
• His research includes a lot of data.

Data in a sentence

Scan

Definition: To examine something carefully or to read quickly for specific information.

• She will scan the document for any errors.
• He used a scanner to scan the pictures into his computer.
• Understanding how to scan is useful for studying.

Scan in a sentence

Copy

Definition: To make an identical version of something.

• Please copy the homework in your notebook.
• She made a copy of the report.
• He asked to copy the picture for practice.

Copy in a sentence

Note

Definition: A short written message or a record of something.

• He wrote a note to remind himself.
• She left a note on the table for her mom.
• I took a note during the lecture.

Note in a sentence

Care

Definition: To look after someone or something; to be concerned about.

• I care about my family and friends.
• Please take care of your pets.
• The doctor will care for the patients.

Care in a sentence

Clinic

Definition: A place where people receive medical treatment.

• He visited the clinic for a check-up.
• The clinic offers free vaccinations.
• The clinic is open every Saturday.

Clinic in a sentence

Hospital

Definition: A place where sick or injured people receive medical care.

• She was taken to the hospital after the accident.
• The hospital is open 24 hours a day.
• Doctors and nurses work hard in the hospital.

Hospital in a sentence

Form

Definition: The shape or structure of something; also can mean to create.

• The teacher asked us to fill out a form.
• He likes to form new ideas during discussions.
• Understanding the different forms of art can enhance appreciation.

Form in a sentence

Check

Definition: To look at something to verify its accuracy; a written order for payment.

• Please check your answers before submitting.
• He wrote a check to pay for the groceries.
• She will check the schedule for the meeting.

Check in a sentence

Insurance

Definition: A contract that provides protection against financial loss.

• Car insurance helps pay for damages in an accident.
• I have health insurance to cover doctor visits.
• You should get insurance for valuable items.

Insurance in a sentence

Consent

Definition: Permission for something to happen or agreement to do something.

• You need to get parental consent for the field trip.
• He gave his consent to share the information.
• Understanding consent is important in many situations.

Consent in a sentence

Privacy

Definition: The state of being free from public attention or disturbance.

• Everyone deserves their privacy at home.
• It's important to respect others' privacy.
• I like to have privacy when I study.

Privacy in a sentence

System

Definition: A set of connected things or parts that work together.

• Our school has a new system for tracking grades.
• The solar system has many planets.
• A good study system helps improve learning.

System in a sentence

Update

Definition: To make something current or add new information.

• She will update her profile with recent photos.
• He received an update on the project status.
• They plan to update the software soon.

Update in a sentence

Notes

Definition: Brief records of information written down for reference.

• She took notes during the lecture to study later.
• His notes helped him prepare for the exam.
• Understanding how to take notes efficiently is important for learning.

Notes in a sentence

Code

Definition: A system of words, letters, or symbols used to represent information.

• I learned to code using a computer programming language.
• The secret message was written in code.
• Learning code can help you create your own games.

Code in a sentence

Request

Definition: To ask for something formally or politely.

• He made a request for extra time on the assignment.
• She sent a request to join the club.
• Understanding how to make a request can improve communication.

Request in a sentence

Diagnosis

Definition: The identification of a disease or problem based on symptoms.

• The doctor made a diagnosis after the exam.
• She received a diagnosis of a mild illness.
• He explained the diagnosis to the patient.

Diagnosis in a sentence

Confidentiality

Definition: The state of keeping information secret or private.

• The company values the confidentiality of its clients.
• She signed an agreement to ensure confidentiality.
• Maintaining confidentiality is important in counseling.

Confidentiality in a sentence

Procedure

Definition: a series of steps to accomplish a task

• Follow the procedure to complete the assignment.
• The procedure for the experiment was explained.
• He learned the procedure for making cookies.

Procedure in a sentence

Medication

Definition: A substance used to treat an illness or condition.

• He takes medication for his allergies.
• The doctor prescribed medication for her cough.
• She learned about different types of medication.

Medication in a sentence

Referral

Definition: the act of directing someone to a different person or place

• She received a referral to a specialist for her condition.
• The doctor made a referral for further testing.
• He appreciated the referral to the best dentist in town.

Referral in a sentence

Symptoms

Definition: physical or mental signs of an illness

• Common symptoms of the flu include fever and cough.
• He noted the symptoms and reported them to the doctor.
• She learned to recognize the symptoms of allergies.

History

Definition: The study of past events, particularly in human affairs.

• We learn about history in school.
• History teaches us about important events.
• Her favorite subject is history.

History in a sentence

Billing

Definition: the process of sending bills for payments

• They handle the billing for the company.
• She checked her billing statement for errors.
• Billing can be done online for convenience.

Billing in a sentence

Follow-up

Definition: an action that comes after an initial action; checking on something

• She scheduled a follow-up appointment with the doctor.
• The teacher did a follow-up on the students’ progress.
• A follow-up email can help clarify any questions.

Access

Definition: The ability to enter or use something; to gain entry.

• Students have access to the library after school.
• She needs access to the internet for her research.
• They provide access to resources for learning.

Access in a sentence

Healthcare

Definition: The organized provision of medical care to individuals or communities.

• Access to quality healthcare is important for everyone.
• She works in healthcare to help patients.
• Healthcare systems vary from country to country.

Healthcare in a sentence

Documentation

Definition: The act of providing written evidence or records; materials that provide information.

• Proper documentation is important for legal processes.
• She prepared the documentation for the project.
• The documentation helped clarify the procedures.

Documentation in a sentence

Encounter

Definition: To meet or come across someone or something unexpectedly.

• During the hike, we had an encounter with a deer.
• She had a surprising encounter with her old friend.
• Understanding encounters can lead to new experiences.

Encounter in a sentence

Eligibility

Definition: The quality of being qualified or suitable for something.

• Her eligibility for the scholarship was confirmed.
• They checked the eligibility criteria for the competition.
• Understanding eligibility helps in applying for programs.

Eligibility in a sentence

Records

Definition: Documents or pieces of information that are kept for reference or evidence.

• The school keeps records of all student grades.
• She checked the records for attendance.
• Understanding records is important for organization.

Release

Definition: To let go of something or make it available.

• They will release the new movie next week.
• He felt a sense of release after finishing the test.
• The company plans to release a new product.

Release in a sentence

Transcription

Definition: The process of converting spoken or written content into written text.

• Transcription of the interview took several hours.
• She is working on the transcription of the lecture.
• The transcription of the meeting will be shared later.

Transcription in a sentence

Verification

Definition: The process of confirming that something is true or accurate.

• The verification of the report took several days.
• He needed verification of his identity to access the account.
• They conducted a verification of the data collected.

Verification in a sentence

Compliance

Definition: Following rules or standards.

• The company is in compliance with safety regulations.
• They ensured compliance with the new laws.
• She checked for compliance with the guidelines.

Compliance in a sentence

Interoperability

Definition: the ability of different systems to work together

• Interoperability is crucial for technology integration.
• They focused on improving interoperability between software.
• The project aims to enhance interoperability across platforms.

Interoperability in a sentence

Digitization

Definition: the process of converting analog information into digital form

• Digitization of books makes them accessible online.
• The library is focused on digitization of its archives.
• Understanding digitization can enhance information sharing.

Digitization in a sentence

Patient-centric

Definition: Similar to patient-centered; focuses on the patient's experience and needs.

• The clinic adopted a patient-centric model for care.
• Patient-centric approaches can enhance healthcare delivery.
• He believes in a patient-centric approach to treatment.

Terminology

Definition: The special words or expressions used in a particular profession or field.

• Medical terminology can be complex and difficult to understand.
• She learned the terminology for her science class.
• Understanding terminology is essential for clear communication.

Terminology in a sentence

Authorization

Definition: Official permission to do something.

• You need authorization to access the building.
• She received authorization to conduct the research.
• The school required authorization for the trip.

Authorization in a sentence

Reimbursement

Definition: The act of paying back money spent.

• He received reimbursement for his work expenses.
• The reimbursement process can take a few days.
• Understanding reimbursement policies is important.

Reimbursement in a sentence

Audit

Definition: An official examination of accounts or financial records.

• The school will conduct an audit of its budget.
• An audit helps ensure that everything is accurate.
• They hired a company to perform the audit for transparency.

Audit in a sentence

Data Integrity

Definition: The accuracy and consistency of data over its lifecycle.

• Data integrity is crucial for reliable research results.
• He ensured data integrity by double-checking his sources.
• Understanding data integrity helps maintain trustworthiness.

Data Integrity in a sentence

Workflow

Definition: The sequence of processes through which a piece of work passes from initiation to completion.

• Understanding workflow helps improve productivity.
• She designed a new workflow for the project team.
• Effective workflow management can streamline operations.

Workflow in a sentence

Electronic Health Record

Definition: A digital version of a patient's medical history and information.

• The doctor accessed her electronic health record during the visit.
• Electronic health records improve patient care and efficiency.
• Understanding electronic health records is important for healthcare.

Metadata

Definition: Data that provides information about other data; helps organize and categorize information.

• The photo had metadata showing the date it was taken.
• Understanding metadata is important for digital files.
• They used metadata to improve the search function.

Metadata in a sentence

Standardization

Definition: The process of making things conform to a standard; ensuring consistency.

• Standardization helps improve product quality.
• They focused on standardization to streamline processes.
• Understanding standardization is important in manufacturing.

Standardization in a sentence

Nomenclature

Definition: a system of names used in a particular field

• The scientific nomenclature helps identify species accurately.
• She learned about the nomenclature of chemical compounds.
• Nomenclature is important in biology and medicine.

Nomenclature in a sentence

Encryption

Definition: The process of converting information into a code to prevent unauthorized access.

• Encryption keeps your data safe from hackers.
• She used encryption to secure her emails.
• Understanding encryption is vital for online safety.

Encryption in a sentence

Taxonomy

Definition: The science of classifying living organisms into groups.

• Taxonomy helps scientists organize different species.
• She studied taxonomy to better understand plants and animals.
• The taxonomy of animals is essential for biodiversity research.

Taxonomy in a sentence

Prognosis

Definition: A forecast of the likely outcome of a situation.

• The doctor gave a positive prognosis for recovery.
• Her prognosis after the treatment was encouraging.
• He remained hopeful despite the difficult prognosis.

Prognosis in a sentence

Demographic

Definition: Related to the statistics of populations, such as age, race, and gender.

• The demographic data showed a young population.
• She analyzed the demographic trends of the city.
• Demographic studies help understand social changes.

Demographic in a sentence

Transcriptions

Definition: Written records of spoken words or sounds.

• The transcriptions of the interviews were very helpful.
• She reviewed the transcriptions for accuracy.
• He kept copies of all the transcriptions for reference.

Coding

Definition: The process of writing instructions for computers using programming languages.

• She enjoys coding websites and apps.
• He learned coding in his computer science class.
• Coding skills are essential in today's job market.

Coding in a sentence

Analytics

Definition: The systematic analysis of data to gain insights and inform decisions.

• Analytics can help businesses understand customer behavior.
• She used analytics to improve the marketing strategy.
• Effective analytics can drive growth and innovation.

Analytics in a sentence

Infrastructure

Definition: the basic structures needed for a society

• The city needs better infrastructure for transportation.
• Good infrastructure helps people commute easily.
• They invested in the infrastructure of schools.

Infrastructure in a sentence

Legislation

Definition: Laws or regulations made by a government.

• New legislation was passed to protect the environment.
• The legislation affects many businesses.
• They discussed important legislation at the meeting.

Legislation in a sentence

Retention

Definition: The ability to keep or hold onto something; often refers to keeping employees or information.

• Employee retention is important for a successful business.
• The school focuses on student retention through support programs.
• Retention of information is key for effective studying.

Retention in a sentence

Integrity

Definition: The quality of being honest and having strong moral principles.

• He is known for his integrity in all his dealings.
• Integrity is important in building trust.
• She values integrity above all else.

Integrity in a sentence

Electronic

Definition: Relating to devices or systems that operate using electricity.

• She bought a new electronic tablet for school.
• Electronic devices are common in our daily lives.
• The electronic game was very popular among kids.

Electronic in a sentence

Repository

Definition: a place where things are stored

• The library serves as a repository for historical documents.
• They created a digital repository for their research.
• The repository contains valuable data for researchers.

Repository in a sentence

Classification

Definition: The process of arranging or organizing things into groups based on shared characteristics.

• Scientists use classification to categorize living organisms.
• In school, we studied the classification of animals.
• Understanding classification helps in organizing information.

Classification in a sentence