Vocabulary Words Every Unit Secretary Should Know

Unit

Definition: A single, complete part of something larger; often used in measurements.

• The teacher assigned one unit of math homework.
• Each unit in the game represents a different character.
• They studied one unit of the textbook each week.

Unit in a sentence

Secretary

Definition: A person responsible for administrative tasks in an office.

• The secretary scheduled all the meetings for the team.
• She works as a secretary at a law firm.
• The secretary handles correspondence and paperwork.

Secretary in a sentence

Patient

Definition: Able to wait without getting angry.

• She is very patient with her students.
• It's important to be patient when learning.
• He waited patiently for his turn.

Patient in a sentence

Doctor

Definition: A person who is trained to treat medical conditions.

• The doctor helps people stay healthy.
• I went to the doctor for a check-up.
• She wants to be a doctor when she grows up.

Doctor in a sentence

Nurse

Definition: A trained person who cares for the sick or injured.

• The nurse helped me when I was feeling unwell.
• Nurses play an important role in hospitals.
• She is a kind nurse who works with children.

Nurse in a sentence

Hospital

Definition: A place where sick or injured people receive medical care.

• She was taken to the hospital after the accident.
• The hospital is open 24 hours a day.
• Doctors and nurses work hard in the hospital.

Hospital in a sentence

Phone

Definition: A device used for communication, typically by voice.

• I called my friend on my phone.
• She sent a message on her phone.
• Please turn off your phone during class.

Phone in a sentence

File

Definition: A collection of documents or data stored together.

• I need to organize my files on the computer.
• He saved the file in a new folder.
• Please check the file for the latest updates.

File in a sentence

Report

Definition: A spoken or written account of something.

• I need to write a report about my science project.
• The news report covered the recent event.
• He will report the findings to the class.

Report in a sentence

Schedule

Definition: A plan that shows when tasks or events will happen.

• I have a busy schedule this week.
• She made a schedule for her study time.
• They checked the schedule for movie times.

Schedule in a sentence

Meeting

Definition: A gathering of people to discuss something.

• We have a meeting to plan the event.
• She prepared for the meeting with her team.
• The meeting will start at 3 PM sharp.

Meeting in a sentence

Help

Definition: To assist someone with something.

• Can you help me with my homework?
• She helped her mother in the kitchen.
• He always helps his friends.

Help in a sentence

Work

Definition: activity involving mental or physical effort

• He has a lot of work to do this week.
• She enjoys her work as a teacher.
• They finished their work ahead of schedule.

Work in a sentence

Team

Definition: A group of individuals working together towards a common goal.

• The soccer team practiced every day after school.
• They formed a team for the science project.
• Teamwork is essential for success.

Team in a sentence

Task

Definition: A piece of work to be done; a duty or job.

• I have a task to complete for school.
• She finished her task before the deadline.
• They assigned a task to each group member.

Task in a sentence

Office

Definition: A place where people work, often in an administrative capacity.

• She works in an office downtown.
• They have a meeting in the office tomorrow.
• His office is very organized and tidy.

Office in a sentence

Time

Definition: A measured period during which events occur; a point in the day.

• What time is it now?
• We need to manage our time wisely.
• Time flies when you're having fun.

Time in a sentence

Call

Definition: To use a name or term to refer to someone or something; to contact.

• She will call her friend after school.
• He answered the call on his phone.
• They decided to call the meeting for next week.

Call in a sentence

Answer

Definition: A response to a question or problem.

• Please provide an answer to the math question.
• She raised her hand to give the answer in class.
• Understanding how to answer questions is essential for learning.

Answer in a sentence

Message

Definition: A piece of information sent from one person to another.

• I received a message from my friend.
• Please send me a message when you arrive.
• The message was clear and easy to understand.

Message in a sentence

Appointment

Definition: A scheduled meeting or arrangement.

• I have a doctor's appointment this afternoon.
• She made an appointment to see the dentist.
• His appointment was confirmed by email.

Appointment in a sentence

Medicine

Definition: A substance used to treat illness or injury.

• I took medicine to help with my cold.
• The doctor prescribed some medicine for her.
• It's important to take medicine as directed.

Medicine in a sentence

Chart

Definition: A visual representation of data or information.

• We used a chart to show our progress.
• The chart displays the results of the survey.
• Can you read this chart for me?

Chart in a sentence

Treatment

Definition: The way of dealing with a patient or condition; care given to someone.

• He received treatment for his illness.
• The treatment helped her recover quickly.
• They discussed treatment options with the doctor.

Treatment in a sentence

Emergency

Definition: A serious situation requiring immediate action.

• Call 911 in case of an emergency.
• They practiced emergency drills at school.
• He handled the emergency with calmness.

Emergency in a sentence

Health

Definition: The state of being free from illness or injury.

• Eating fruits and vegetables is good for your health.
• Regular exercise helps improve your health.
• We should take care of our mental health as well.

Health in a sentence

Surgery

Definition: A medical procedure in which a doctor cuts into the body to repair or remove something.

• She had surgery to fix her broken arm.
• The surgery went well, and he recovered quickly.
• Understanding surgery helps in knowing medical procedures.

Surgery in a sentence

Clinic

Definition: A place where people receive medical treatment.

• He visited the clinic for a check-up.
• The clinic offers free vaccinations.
• The clinic is open every Saturday.

Clinic in a sentence

Care

Definition: To look after someone or something; to be concerned about.

• I care about my family and friends.
• Please take care of your pets.
• The doctor will care for the patients.

Care in a sentence

Record

Definition: To capture or store information; a written account of something.

• I will record the lecture for later.
• They set a new record in the race.
• She likes to record her thoughts in a journal.

Record in a sentence

Support

Definition: To help or provide assistance to someone or something.

• Friends should support each other.
• The community came together to support the event.
• We need to support local businesses.

Support in a sentence

Staff

Definition: a group of people employed to work for an organization

• The staff at the school are very helpful.
• She joined the staff as a teacher this year.
• The staff meeting is scheduled for Friday.

Staff in a sentence

Injury

Definition: Harm or damage done to a person's body.

• He has an injury from playing soccer.
• She visited the doctor for her injury.
• The injury kept him from participating in the game.

Injury in a sentence

Recovery

Definition: the process of getting better after an illness or difficult situation

• Her recovery from the flu was quick.
• He is in recovery after the surgery.
• The doctor said that full recovery will take a few weeks.

Recovery in a sentence

Symptoms

Definition: physical or mental signs of an illness

• Common symptoms of the flu include fever and cough.
• He noted the symptoms and reported them to the doctor.
• She learned to recognize the symptoms of allergies.

Visit

Definition: To go to see someone or a place.

• We will visit our grandparents this weekend.
• She wants to visit the museum during the school trip.
• I plan to visit my friend after school.

Visit in a sentence

Admit

Definition: To allow entry; to confess or acknowledge something.

• He will admit his mistake and apologize.
• You must admit the guests into the room.
• She didn't want to admit that she was wrong.

Admit in a sentence

Discharge

Definition: To release someone or something from a duty or obligation.

• The doctor decided to discharge him from the hospital.
• She received a discharge from her responsibilities.
• The discharge of water from the pipe was monitored.

Discharge in a sentence

Medication

Definition: A substance used to treat an illness or condition.

• He takes medication for his allergies.
• The doctor prescribed medication for her cough.
• She learned about different types of medication.

Medication in a sentence

Procedure

Definition: a series of steps to accomplish a task

• Follow the procedure to complete the assignment.
• The procedure for the experiment was explained.
• He learned the procedure for making cookies.

Procedure in a sentence

Referral

Definition: the act of directing someone to a different person or place

• She received a referral to a specialist for her condition.
• The doctor made a referral for further testing.
• He appreciated the referral to the best dentist in town.

Referral in a sentence

Consent

Definition: Permission for something to happen or agreement to do something.

• You need to get parental consent for the field trip.
• He gave his consent to share the information.
• Understanding consent is important in many situations.

Consent in a sentence

Follow-up

Definition: an action that comes after an initial action; checking on something

• She scheduled a follow-up appointment with the doctor.
• The teacher did a follow-up on the students’ progress.
• A follow-up email can help clarify any questions.

Diagnosis

Definition: The identification of a disease or problem based on symptoms.

• The doctor made a diagnosis after the exam.
• She received a diagnosis of a mild illness.
• He explained the diagnosis to the patient.

Diagnosis in a sentence

Insurance

Definition: A contract that provides protection against financial loss.

• Car insurance helps pay for damages in an accident.
• I have health insurance to cover doctor visits.
• You should get insurance for valuable items.

Insurance in a sentence

Communication

Definition: The process of sharing information between people.

• Good communication is key to teamwork.
• We use different methods of communication, like texting.
• Effective communication helps prevent misunderstandings.

Communication in a sentence

Information

Definition: Facts or details about a subject.

• I need more information about the project.
• The teacher provides information on how to study.
• You can find information online for your research.

Information in a sentence

Request

Definition: To ask for something formally or politely.

• He made a request for extra time on the assignment.
• She sent a request to join the club.
• Understanding how to make a request can improve communication.

Request in a sentence

Admission

Definition: the act of entering; acceptance

• Admission to the museum is free on Sundays.
• I received my admission letter from the university.
• They granted admission to several students.

Admission in a sentence

Documentation

Definition: The act of providing written evidence or records; materials that provide information.

• Proper documentation is important for legal processes.
• She prepared the documentation for the project.
• The documentation helped clarify the procedures.

Documentation in a sentence

Confidentiality

Definition: The state of keeping information secret or private.

• The company values the confidentiality of its clients.
• She signed an agreement to ensure confidentiality.
• Maintaining confidentiality is important in counseling.

Confidentiality in a sentence

Inventory

Definition: A list of items in stock or available.

• The store keeps an inventory of all products.
• We need to check the inventory before ordering more.
• His job is to manage the inventory of supplies.

Inventory in a sentence

Coordination

Definition: The organization of different elements to work together effectively.

• Good coordination is necessary for a successful event.
• They practiced for weeks to ensure coordination during the performance.
• Coordination among team members improves results.

Coordination in a sentence

Scheduling

Definition: The process of planning and organizing events, tasks, or activities.

• Scheduling classes helps students manage their time.
• He uses a planner for effective scheduling.
• Understanding scheduling improves organization skills.

Scheduling in a sentence

Protocol

Definition: A set of rules or procedures to be followed in certain situations.

• The protocol for the experiment was carefully followed.
• They established a protocol for handling emergencies.
• Understanding the protocol is important for safety.

Protocol in a sentence

Recordkeeping

Definition: The process of maintaining accurate and organized records.

• Good recordkeeping is essential for businesses.
• He is in charge of recordkeeping for the club.
• Effective recordkeeping helps track progress and decisions.

Patient Care

Definition: The services provided to patients to maintain or improve their health.

• Patient care is the priority in hospitals.
• He works in patient care as a nurse.
• Understanding patient care practices is essential in healthcare.

Administrative

Definition: Related to managing and organizing tasks or operations.

• She works in an administrative role at the office.
• Administrative tasks include scheduling and filing.
• He has strong administrative skills.

Administrative in a sentence

Compliance

Definition: Following rules or standards.

• The company is in compliance with safety regulations.
• They ensured compliance with the new laws.
• She checked for compliance with the guidelines.

Compliance in a sentence

Triage

Definition: The process of determining the priority of patients' treatments based on the severity of their condition.

• In an emergency, triage helps doctors manage patients.
• She learned about triage during her medical training.
• Effective triage can save lives in critical situations.

Triage in a sentence

Terminology

Definition: The special words or expressions used in a particular profession or field.

• Medical terminology can be complex and difficult to understand.
• She learned the terminology for her science class.
• Understanding terminology is essential for clear communication.

Terminology in a sentence

Workflow

Definition: The sequence of processes through which a piece of work passes from initiation to completion.

• Understanding workflow helps improve productivity.
• She designed a new workflow for the project team.
• Effective workflow management can streamline operations.

Workflow in a sentence

Efficiency

Definition: The ability to do something with minimum waste of time and resources.

• They improved the efficiency of their study habits.
• Efficiency is key in completing tasks quickly.
• She values efficiency in her daily routine.

Efficiency in a sentence

Protocols

Definition: Formal rules or procedures to follow in specific situations.

• The protocols for the experiment were strict.
• They learned about safety protocols in class.
• Following the protocols ensures proper procedures are met.

Reporting

Definition: The act of presenting news or information.

• Reporting the news requires accuracy and fairness.
• He enjoys reporting on local events for the newspaper.
• Her reporting skills improved after practice.

Reporting in a sentence

Record-keeping

Definition: The process of maintaining accurate and organized information.

• Good record-keeping helps businesses track their finances.
• She learned record-keeping skills in her accounting class.
• Effective record-keeping is important for legal compliance.

Liaison

Definition: A person who helps facilitate communication and cooperation between groups.

• She served as a liaison between the school and parents.
• The liaison organized meetings to discuss the project.
• He was chosen for the liaison role because of his communication skills.

Liaison in a sentence

Prioritization

Definition: the action of arranging items in order of importance

• Prioritization is key to effective time management.
• He learned about prioritization in his workshop.
• Her prioritization of tasks improved productivity.

Prioritization in a sentence

Assessment

Definition: An evaluation or test to measure knowledge or skills.

• The teacher gave an assessment to check our progress.
• We will have a math assessment next week.
• Assessments help identify areas to improve.

Assessment in a sentence

Analysis

Definition: The detailed examination of something to understand it better.

• He did an analysis of the data for his project.
• Her analysis showed interesting results.
• They worked together on the analysis of the report.

Analysis in a sentence

Correspondence

Definition: Written communication, often between people or organizations.

• She kept a correspondence with her pen pal in another country.
• The company values correspondence with its customers.
• Understanding correspondence is important in business communication.

Correspondence in a sentence

Regulations

Definition: Rules or laws made by governments or organizations.

• There are strict regulations regarding safety in the workplace.
• He follows all regulations for driving.
• Understanding regulations is essential for compliance.

Collaboration

Definition: working together to achieve a goal

• The collaboration between students was great.
• They focused on collaboration for the project.
• Her collaboration with the artist produced amazing results.

Collaboration in a sentence

Resource Management

Definition: The efficient and effective use of resources to achieve goals.

• Effective resource management is crucial for project success.
• She learned about resource management in her business class.
• Understanding resource management helps optimize operations.

Administration

Definition: The process of managing or running an organization; also refers to the group of people responsible.

• The school administration announced a new policy.
• She works in the hospital administration department.
• Effective administration is key to a successful project.

Administration in a sentence

Transcription

Definition: The process of converting spoken or written content into written text.

• Transcription of the interview took several hours.
• She is working on the transcription of the lecture.
• The transcription of the meeting will be shared later.

Transcription in a sentence

Facilitation

Definition: The act of making a process easier.

• Facilitation helps groups reach decisions.
• She took a course in meeting facilitation.
• Good facilitation leads to productive discussions.

Facilitation in a sentence

Delegation

Definition: A group of representatives chosen to act on behalf of others.

• The delegation traveled to negotiate a new agreement.
• Her delegation focused on environmental issues.
• Understanding delegation is crucial in teamwork.

Delegation in a sentence