Vocabulary Words Every University Secretary Should Know

University

Definition: an institution for higher education and research

• She plans to attend university after high school.
• The university offers many degree programs.
• He enjoyed his time at the university studying history.

University in a sentence

Student

Definition: A person who is learning, especially in a school.

• She is a student at the local high school.
• The student asked a question in class.
• He helped a fellow student with her homework.

Student in a sentence

Teacher

Definition: A person who educates students in a school.

• My teacher is very supportive.
• She wants to be a teacher when she grows up.
• He enjoys being a teacher and helping others learn.

Teacher in a sentence

Class

Definition: A group of students learning together or a subject taught in school.

• I have math class every Monday.
• The class went on a field trip to the museum.
• She is my favorite teacher in class.

Class in a sentence

Book

Definition: A set of written pages bound together.

• I am reading a storybook.
• She borrowed a book from the library.
• He wrote a book about history.

Book in a sentence

Desk

Definition: A piece of furniture with a flat surface for working.

• I study at my desk every evening.
• She keeps her books organized on her desk.
• The teacher sat at her desk grading papers.

Desk in a sentence

Chair

Definition: A piece of furniture for sitting.

• I need a chair to study at my desk.
• She bought a new chair for her room.
• He sat on the chair during the meeting.

Chair in a sentence

Lesson

Definition: A period of learning or teaching; a topic covered in education.

• Today's lesson is about plants and their growth.
• He learned a valuable lesson from his mistake.
• She enjoyed the lesson on art history.

Lesson in a sentence

Homework

Definition: Tasks assigned to students to be completed outside of school.

• I have math homework to finish tonight.
• She always completes her homework on time.
• Homework helps reinforce what we learn in class.

Homework in a sentence

Exam

Definition: A formal test of knowledge or skills.

• I studied hard for my math exam.
• The exam will be held next week.
• She felt nervous before taking the exam.

Exam in a sentence

Grade

Definition: A score or mark given for work done.

• I got a good grade on my test.
• She is in the seventh grade.
• The teacher gave him an A grade.

Grade in a sentence

Paper

Definition: A material used for writing or printing; a document.

• I need paper to write my notes.
• The teacher handed out paper for the test.
• She drew a picture on a piece of paper.

Paper in a sentence

Report

Definition: A spoken or written account of something.

• I need to write a report about my science project.
• The news report covered the recent event.
• He will report the findings to the class.

Report in a sentence

Question

Definition: A sentence or phrase used to ask for information.

• She raised her hand to ask a question.
• The teacher answered my question.
• He had a question about the homework assignment.

Question in a sentence

Answer

Definition: A response to a question or problem.

• Please provide an answer to the math question.
• She raised her hand to give the answer in class.
• Understanding how to answer questions is essential for learning.

Answer in a sentence

Study

Definition: To learn about a subject.

• I study English every day.
• She studies for her exams.
• He went to the library to study.

Study in a sentence

Learn

Definition: To gain knowledge or skills through study or experience.

• I want to learn how to play the guitar.
• We learn new words every week in class.
• She loves to learn about different cultures.

Learn in a sentence

Speak

Definition: To say words aloud; to talk.

• He can speak three languages.
• Please speak clearly so everyone can understand.
• I like to speak in front of my class.

Speak in a sentence

Write

Definition: To put words on paper or a screen.

• She likes to write stories in her notebook.
• Please write your name on the form.
• He will write a letter to his friend.

Write in a sentence

Listen

Definition: To pay attention to sound or someone speaking.

• Please listen carefully to the instructions.
• I like to listen to music while I study.
• It is important to listen to our friends when they talk.

Listen in a sentence

Administer

Definition: to manage or give out something

• The nurse will administer the medicine to the patient.
• They administer tests at the end of each term.
• He was chosen to administer the project funds.

Administer in a sentence

Application

Definition: A formal request for something; a software program used on devices.

• I submitted my application for the scholarship.
• She downloaded a new application on her phone.
• The application is easy to use and helpful.

Application in a sentence

Attend

Definition: To be present at an event or gathering.

• I will attend the school concert tonight.
• She plans to attend the science fair.
• They want to attend the workshop on writing.

Attend in a sentence

Budget

Definition: A plan for managing money; an estimate of income and expenses.

• I need to create a budget for my monthly spending.
• We saved money by sticking to our budget.
• The school has a budget for supplies and activities.

Budget in a sentence

College

Definition: An institution of higher education offering degrees and courses.

• She plans to attend college after high school.
• College can provide valuable experiences and knowledge.
• He studies engineering at a local college.

College in a sentence

Course

Definition: A series of classes on a particular subject.

• She is taking a biology course this semester.
• The course will cover many interesting topics.
• He enrolled in a cooking course to learn new recipes.

Course in a sentence

Degree

Definition: A unit of measurement or a qualification.

• He earned a degree in science.
• The temperature reached a high degree.
• She studied for her degree at university.

Degree in a sentence

Document

Definition: A written or printed paper that provides information.

• Please sign the document.
• I need to read this document carefully.
• They stored the document in a safe place.

Document in a sentence

Enroll

Definition: To sign up or register for a course or program.

• She decided to enroll in a cooking class.
• He will enroll in college next year.
• They encouraged students to enroll early for better chances.

Enroll in a sentence

Faculty

Definition: A group of teachers or a specific department within a school; also refers to mental or physical abilities.

• The faculty at our school is very supportive.
• She joined the faculty of the science department.
• His faculty for math helped him excel in class.

Faculty in a sentence

Graduate

Definition: to complete a course of study and receive a degree

• He plans to graduate from college next year.
• She will graduate with honors.
• They celebrated their graduate achievements together.

Graduate in a sentence

Information

Definition: Facts or details about a subject.

• I need more information about the project.
• The teacher provides information on how to study.
• You can find information online for your research.

Information in a sentence

Lecture

Definition: a talk given to an audience, often in an educational setting

• The professor gave a lecture on environmental science.
• She took notes during the lecture to study later.
• Understanding lectures is important for academic success.

Lecture in a sentence

Manager

Definition: a person who oversees a team or project

• The manager planned the team meeting.
• She is the manager of the restaurant.
• The manager helped resolve the issues.

Manager in a sentence

Meeting

Definition: A gathering of people to discuss something.

• We have a meeting to plan the event.
• She prepared for the meeting with her team.
• The meeting will start at 3 PM sharp.

Meeting in a sentence

Office

Definition: A place where people work, often in an administrative capacity.

• She works in an office downtown.
• They have a meeting in the office tomorrow.
• His office is very organized and tidy.

Office in a sentence

Program

Definition: A planned series of events or a software application.

• We have a fun program at school every Friday.
• I downloaded a new program to help with my studies.
• The program will teach you how to swim.

Program in a sentence

Register

Definition: To sign up or record information officially.

• Students must register for classes online.
• I will register for the competition next week.
• Please register your name on the list.

Register in a sentence

Administration

Definition: The process of managing or running an organization; also refers to the group of people responsible.

• The school administration announced a new policy.
• She works in the hospital administration department.
• Effective administration is key to a successful project.

Administration in a sentence

Committee

Definition: A group of people appointed to discuss or make decisions about something.

• The committee will decide on the new rules.
• She is on the committee for the school event.
• They formed a committee to plan the festival.

Committee in a sentence

Policy

Definition: A plan or course of action adopted by an organization.

• The school has a policy on bullying.
• Their policy helps protect the environment.
• She explained the new policy to the staff.

Policy in a sentence

Procedure

Definition: a series of steps to accomplish a task

• Follow the procedure to complete the assignment.
• The procedure for the experiment was explained.
• He learned the procedure for making cookies.

Procedure in a sentence

Schedule

Definition: A plan that shows when tasks or events will happen.

• I have a busy schedule this week.
• She made a schedule for her study time.
• They checked the schedule for movie times.

Schedule in a sentence

Resource

Definition: A source of supply or support.

• Water is a vital resource for life.
• They used their resources wisely to complete the project.
• Education is a key resource for development.

Resource in a sentence

Support

Definition: To help or provide assistance to someone or something.

• Friends should support each other.
• The community came together to support the event.
• We need to support local businesses.

Support in a sentence

Communication

Definition: The process of sharing information between people.

• Good communication is key to teamwork.
• We use different methods of communication, like texting.
• Effective communication helps prevent misunderstandings.

Communication in a sentence

Regulation

Definition: A rule or directive made and maintained by an authority.

• The regulation ensures safety.
• They followed the regulation carefully.
• New regulation was introduced for better practices.

Regulation in a sentence

Decision

Definition: A choice made after thinking about something.

• She made a decision to study hard this year.
• It's important to think before making a decision.
• He had to make a difficult decision.

Decision in a sentence

Assignment

Definition: A task or piece of work assigned to someone as part of their studies or job.

• The teacher gave us an assignment to complete by Friday.
• He worked hard on his math assignment.
• She submitted her assignment on time.

Assignment in a sentence

Appointment

Definition: A scheduled meeting or arrangement.

• I have a doctor's appointment this afternoon.
• She made an appointment to see the dentist.
• His appointment was confirmed by email.

Appointment in a sentence

Task

Definition: A piece of work to be done; a duty or job.

• I have a task to complete for school.
• She finished her task before the deadline.
• They assigned a task to each group member.

Task in a sentence

File

Definition: A collection of documents or data stored together.

• I need to organize my files on the computer.
• He saved the file in a new folder.
• Please check the file for the latest updates.

File in a sentence

Correspondence

Definition: Written communication, often between people or organizations.

• She kept a correspondence with her pen pal in another country.
• The company values correspondence with its customers.
• Understanding correspondence is important in business communication.

Correspondence in a sentence

Curriculum

Definition: The subjects and materials taught in a school.

• The school has a diverse curriculum.
• They reviewed the curriculum for the next year.
• Her favorite class is part of the curriculum.

Curriculum in a sentence

Accreditation

Definition: Official recognition that an institution meets certain standards.

• The school received accreditation from the education board.
• Accreditation is important for students' future opportunities.
• She checked the accreditation of the university before applying.

Accreditation in a sentence

Enrollment

Definition: The process of signing up for a course or program; the number of people signed up.

• Enrollment for the summer camp begins next month.
• The school reported a rise in enrollment this year.
• Her enrollment in the art class excited her.

Enrollment in a sentence

Scholarship

Definition: A financial award given to a student based on academic achievement or need.

• She received a scholarship to attend university.
• Scholarships can help cover tuition costs.
• He applied for several scholarships to support his education.

Scholarship in a sentence

Transcript

Definition: A written or printed version of spoken material or an official record of grades.

• The school sent my transcript to the university.
• She reviewed her transcript for any mistakes.
• The transcript shows all the classes I have taken.

Transcript in a sentence

Governance

Definition: The way in which organizations or countries are managed and controlled.

• Good governance ensures fairness and accountability.
• She studied governance in her political science class.
• Understanding governance is crucial for effective leadership.

Governance in a sentence

Assessment

Definition: An evaluation or test to measure knowledge or skills.

• The teacher gave an assessment to check our progress.
• We will have a math assessment next week.
• Assessments help identify areas to improve.

Assessment in a sentence

Orientation

Definition: The process of familiarizing someone with a new environment or situation.

• The orientation for new students will be next week.
• She attended an orientation for her summer internship.
• Understanding orientation helps ease transitions.

Orientation in a sentence

Resources

Definition: Materials or supplies that can be used.

• The library has many resources for students.
• We need to manage our resources wisely.
• Natural resources are important for our survival.

Collaboration

Definition: working together to achieve a goal

• The collaboration between students was great.
• They focused on collaboration for the project.
• Her collaboration with the artist produced amazing results.

Collaboration in a sentence

Documentation

Definition: The act of providing written evidence or records; materials that provide information.

• Proper documentation is important for legal processes.
• She prepared the documentation for the project.
• The documentation helped clarify the procedures.

Documentation in a sentence

Initiative

Definition: The ability to assess and start things independently.

• She took the initiative to organize the event.
• It's important to show initiative in your work.
• He showed great initiative by starting a club.

Initiative in a sentence

Strategy

Definition: A plan of action designed to achieve a goal.

• We need a strategy to complete the project on time.
• The team developed a new strategy for winning.
• Her strategy for studying includes flashcards.

Strategy in a sentence

Outreach

Definition: The act of reaching out to help others.

• Our outreach program helps the community.
• They organize outreach events every month.
• She volunteers for an outreach organization.

Outreach in a sentence

Protocol

Definition: A set of rules or procedures to be followed in certain situations.

• The protocol for the experiment was carefully followed.
• They established a protocol for handling emergencies.
• Understanding the protocol is important for safety.

Protocol in a sentence

Compliance

Definition: Following rules or standards.

• The company is in compliance with safety regulations.
• They ensured compliance with the new laws.
• She checked for compliance with the guidelines.

Compliance in a sentence

Liaison

Definition: A person who helps facilitate communication and cooperation between groups.

• She served as a liaison between the school and parents.
• The liaison organized meetings to discuss the project.
• He was chosen for the liaison role because of his communication skills.

Liaison in a sentence

Delegation

Definition: A group of representatives chosen to act on behalf of others.

• The delegation traveled to negotiate a new agreement.
• Her delegation focused on environmental issues.
• Understanding delegation is crucial in teamwork.

Delegation in a sentence

Facilitation

Definition: The act of making a process easier.

• Facilitation helps groups reach decisions.
• She took a course in meeting facilitation.
• Good facilitation leads to productive discussions.

Facilitation in a sentence

Oversight

Definition: The act of overseeing or supervising; failure to notice something.

• The project was successful due to careful oversight.
• Her oversight in the report led to corrections.
• They had oversight of all the activities.

Oversight in a sentence

Transparency

Definition: The quality of being open and honest; allowing others to see what is happening.

• Transparency in business builds trust with customers.
• The company values transparency in its operations.
• Understanding transparency is important for good governance.

Transparency in a sentence

Accountability

Definition: Being responsible for one's actions.

• Accountability is important in teamwork.
• He took accountability for his mistakes.
• The company promotes accountability among its employees.

Accountability in a sentence

Logistics

Definition: Planning and managing the movement of goods or people.

• The company handles logistics for deliveries.
• Good logistics help businesses grow.
• Logistics is important for online shopping.

Logistics in a sentence

Stakeholder

Definition: A person or group with an interest in a project or decision.

• The company considers all stakeholders in its decisions.
• Parents are important stakeholders in education.
• They invited stakeholders to discuss the new plan.

Stakeholder in a sentence

Engagement

Definition: An agreement to get married; involvement in an activity.

• Their engagement was announced last week.
• She has a strong engagement in her studies.
• The engagement party was a lot of fun.

Engagement in a sentence

Implementation

Definition: The process of putting a plan or decision into effect.

• The implementation of the new policy starts next month.
• She was responsible for the implementation of the project.
• Proper implementation is crucial for success.

Implementation in a sentence

Evaluation

Definition: The process of assessing or judging something.

• The teacher will conduct an evaluation of the project.
• She received an evaluation on her performance.
• An evaluation helps improve future work.

Evaluation in a sentence

Dissemination

Definition: The act of spreading information or knowledge to a wider audience.

• The dissemination of research findings is important for progress.
• She focused on the dissemination of educational resources.
• Understanding dissemination aids in communication strategies.

Dissemination in a sentence

Mandate

Definition: an official order or command

• The school received a mandate to improve safety.
• The government issued a mandate for recycling.
• Understanding the mandate is important for compliance.

Mandate in a sentence

Coordination

Definition: The organization of different elements to work together effectively.

• Good coordination is necessary for a successful event.
• They practiced for weeks to ensure coordination during the performance.
• Coordination among team members improves results.

Coordination in a sentence

Representation

Definition: The action of speaking or acting on behalf of someone; a portrayal of something.

• The representation of diverse characters is important in media.
• He was chosen for representation at the conference.
• Her artwork is a representation of her culture.

Representation in a sentence